Develop & Administer a Program
We’ll help you develop and lead a great study abroad program
Study abroad at IUPUI couldn’t exist without you—the faculty and staff who plan and lead these international experiences. Thank you for your dedication to study abroad.
The Study Abroad Office is your resource as you develop and administer your program. We, like you, want your students to have the best program possible. Whenever you have questions, whenever you need advice or clarification, feel free to contact us.
Steps and Resources
Check out the steps below, and also make sure to see the pages about emergency information and health insurance, the Prepare for Your Departure section, faculty and staff information from the IU Office of Overseas Study, and the Office of International Affairs’ curriculum development resources.
Develop and Submit Your Proposal
Indiana University’s Overseas Study Advisory Council (OSAC) must approve all programs that involve faculty working with students outside of the United States. This includes independent study classes and noncredit courses. Learn more about proposals, including guidelines
First you will submit your proposal to our director of study abroad. Our staff will work with you to complete your proposal and make it as strong as possible. Then we’ll submit it to OSAC. A subcommittee will review your proposal before OSAC approves it.
Your can submit a proposal at any time. Programs must be reapproved each year they are offered.
Manage the Finances
You should meet with your department’s fiscal officer early in the study abroad program development process. Then meet with him or her again at least six months before departure each year you offer the program.
Your fiscal officer can help you develop your program budget, determine prepayment deadlines, and navigate the IU systems necessary for making program payments.
You should also use these two documents:
- Study Abroad Program Fees outlines the process of collecting funds from students for study abroad program costs.
- IUPUI Overseas Study Accounting Administration – Best Practices outlines the processes involved in making payments related to study abroad programs.
Apply for Grants
These grants can help you develop your program:
Attend a Program Director Workshop
All program leaders must attend our workshop, Planning Ahead: Safety and Security in Study Abroad Programs. The workshop covers different crises you may face abroad, how to avoid them, how to respond to them, and how IUPUI will help you. See our events calendar to learn more and sign up »
Manage Your Program
You should develop clear expectations for program participants. (See this example.) We encourage you to review the expectations during the program orientation and ask students to acknowledge their understanding of the expectations.
You can review student applications and pre-departure forms in iAbroad. Click on the program name. To check the progress of students’ applications or pre-departure materials, click “View Applicants’ EForm Progress” at the bottom of the page. To review a student’s application, click his/her name and then click “View the Application Dossier.” For more detailed directions, see this step-by-step guide.
After the Program, Submit a Director’s Report
You must submit a director’s report within a month of your program’s end. Submit the report to us at the Study Abroad Office, and we’ll send it to OSAC.